Conferences-uk.org - Terms & Conditions - Privacy Policy
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TERMS AND CONDITIONS OF ADVERTISING ON THIS WEBSITE
(the "WEBSITE")
1 Introduction
1.1 These Terms and Conditions (collectively referred to as the "Terms") will apply to each advertiser (an "Advertiser") who wishes to advertise a venue on the Website or instructs Conferences UK to provide an advertising campaign whether on an e-mail, e-zine, newsletter or other basis ("Advertising Campaign").
1.2 Each Advertiser must comply with and adhere to these Terms in order to advertise on the Website or run an Advertising Campaign through Conferences UK.
1.3 The "Website" is owned and operated by Conferences UK Limited, a company registered in England and Wales under company registration number 05308243 whose registered office address is at The Old Church, Albert Hill Street, Manchester, M20 6RF ("Conferences UK").
2 Basic Requirements
2.1 Each Advertiser and any material which they submit for advertisement ("Material") must comply with the following basic standards:
2.1.1 All Material must be legal, decent, honest and truthful (in terms of English law and standards);
2.1.2 Distance selling requirements must be complied with as laid down in English law; and
2.1.3 Other applicable trading standards and laws and regulations as the same are created from time to time must be complied with.
3 Using the Service
3.1 The Advertiser will, as soon as reasonably practicable following the entering into of the contract between the Advertiser and Conferences UK in accordance with clause 5.1 below, submit by e-mail its form of venue advertisement or authorise Conference UK by e-mail to download information to create the advertisement from the Advertiser's website.
3.2 In the event that the Advertiser wishes Conferences UK to prepare Advertorial then the Advertiser shall confirm such request by e-mail. Conferences UK will submit such advertorial to the Advertiser for approval as soon as reasonably practicable following such a request from the Advertiser. The advertiser has 7 days from the day on which the Advertorial is submitted to the Advertiser to approve the Advertorial submitted or to raise with Conferences UK any changes required to the Advertorial.
3.3 In the event the advertiser does not agree the Advertorial or request any changes within the 7 day time period referred to at clause 3.2 above, then the Advertiser will be deemed to have accepted and agreed to the Advertorial and its content and Conferences UK shall post the Advertorial on the Website or, if applicable, use it in the relevant Advertising Campaign.
3.4 Conferences UK will pass on to the Advertiser enquiries received through the Website or any Advertising Campaign.
3.5 The Advertiser shall notify Conferences UK of any subsequent booking of the venue made by enquirers passed on by Conferences UK or by enquirers contacting the Advertiser direct after visiting the Website or through an Advertising Campaign run by Conferences UK.
4 Specific Responsibilities
4.1 Each Advertiser is solely responsible for the accuracy, legality, currency and compliance of its own Material and will be solely liable for false, misleading, inaccurate, infringing or other actionable material contained or referred to therein.
4.2 Conference UK is responsible for the legality of any advertorial copy drafted by Conference UK ("Advertorial")
4.3 Each Advertiser is responsible for the accuracy and currency of all Advertorial approved by it, or deemed approved by it in accordance with clause 3.3 above, and will be solely liable for false, misleading, inaccurate, infringing or other actionable material contained or referred to therein.
4.4 Each Advertiser must comply with the notification provisions of clause 3.5 above.
5 Prices and Payment
5.1 An order confirmed by e-mail, post or telephone to Conferences UK will constitute a contract to purchase advertising services from Conferences UK (the "Service") for a period of twelve months from the date of such confirmation by the Advertiser or, in relation to Advertising Campaigns, for the period of the Advertising Campaign(s) as agreed between Conferences UK and the Advertiser from time to time.
5.2 The fee for the Service ("Service Fee") is calculated and payable by the Advertiser to Conferences UK in accordance with clause 5.4 below at the rates as set out at http://www.conferences-uk.org.uk/advenue.asp. For the avoidance of doubt the Service Fee is payable in accordance with the provisions of this clause 5 even if the Advertiser does not supply its advertisement in accordance with clause 3.1 above or does not confirm whether or not it accepts the Advertorial submitted to it by Conferences UK in accordance with clauses 3.2 and 3.3 above.
5.3 All prices are expressed exclusive of any VAT payable.
5.4 Once Conferences UK has received confirmation of the order, Conferences UK will raise an invoice for the Service Fee which shall be payable by the Advertiser within 14 days of the date of the invoice by cheque, BACS or other bank transfer to the account nominated by Conferences UK. In the event that payment is not received in accordance with the provisions of this clause 5.4, Conferences UK reserves the right, without affecting any other remedy available to it, to remove the Advertiser's advert from the Website and/or cease any specific Advertising Campaign(s) for the Advertiser until such a time as payment is received in full from the Advertiser.
5.5 Where commission is payable by the Advertiser to Conferences UK this will be invoiced by post.
6 Advertisers' Warranties
6.1 The Advertiser warrants to Conferences UK that:-
6.1.1 the Material is true and accurate in all respects;
6.1.2 the venue advertised is fit for the purpose for which it is advertised;
6.1.3 there is no reason why a reputable advertising agency should decline to be associated with the advertising of the venue;
6.1.4 the Advertiser is the owner or operator of the venue advertised; and
6.1.5 the publication of the Material will not violate or infringe the rights of any third party, including copyright, trademark, privacy or other personal or proprietorial rights.
7 Refunds
7.1 In the event that Conferences UK exercises its termination rights under Section 11.2 below, it will refund to the Advertiser a proportion of any fees paid in advance (so far as such fees relate to advertising after the termination date) on a pro rata basis but without further liability to the Advertiser in respect of any direct or indirect losses whether by way of loss of profit, loss of bargain or otherwise.
7.2 In the event of the Website suffering a substantial period of downtime or repeated short periods of downtime Conferences UK may, at its absolute discretion, refund to the Advertiser a proportion of the fees paid in advance (so far as such fees relate to advertising during the downtime) on a pro rata basis but without further liability to the Advertiser in respect of any direct or indirect losses whether by way of loss of profit, loss of bargain or otherwise.
7.3 In the event of the advertisement submitted not, in the opinion of Conferences UK reasonably held, being posted to the Website by Conferences UK satisfactorily, or at all, Conferences UK will refund to the Advertiser a proportion of the fees paid in advance (so far as such fees relate to the period for which the advertisement was not satisfactorily posted, or not posted at all) on a pro rata basis but without further liability to the Advertiser in respect of any direct or indirect losses whether by way of loss of profit, loss of bargain or otherwise
8 No Assignment
8.1 An Advertiser shall not be entitled to assign its rights or transfer its obligations under its contract with Conferences UK.
9 Indemnity and Waiver in favour of Conferences UK
9.1 The Advertiser agrees to indemnify and keep indemnified Conferences UK, its successors and assigns, and its directors, officers, employees and agents (collectively "Conferences UK") from and against any and all liability, damages, losses, claims (including reasonable legal fees) resulting in any way from its use of and from any Material posted on the Website or used in an Advertising Campaign, or arising from any introduction or resulting therefrom.
9.2 Subject to clause 10.3, each Advertiser waives any right to bring any claim or action against Conferences UK for any loss, damage or injury arising from use of the Website or use of any Advertising Campaign or compliance with these Terms.
10 Exclusion of Warranties and Liability
10.1 Each Advertiser accepts the Website "AS IS" with any faults or failings and without any representation, warranty or guarantee whatsoever, express or implied, including without limitation any implied warranty of accuracy, completeness, quality, merchantability, fitness for a particular purpose or non-infringement.
10.2 Conferences UK shall not be liable to the Advertiser by reason of any representation (unless fraudulent), or any implied warranty, condition or other term, or any duty at common law, or under the express terms of these Terms for any indirect, special or consequential loss, damage, costs or expenses of any kind howsoever arising (whether caused by the negligence of Conferences UK, its servants or agents or otherwise) which arise out of or in connection with the provision of the Services, and Conferences UK's maximum aggregate liability under or in connection with these Terms, whether in contract, tort (including negligence) or otherwise, will, in no circumstances, exceed the amount payable to Conferences UK under these Terms.
10.3 Nothing in these Terms shall exclude Conferences UK's liability for death, personal injury or fraudulent misrepresentation.
10.4 This Website contains links to other Internet sites and resources. Conference UK is not responsible for either the availability or the content of these outside resources.
11 Term and Termination
11.1 The contract between the Advertiser and Conferences UK (incorporating these Terms) shall run for a period of 12 months from the date of confirmation of the order in accordance with clause 5.1 above. In relation to individual Advertising Campaigns, the Material shall be used in the relevant Advertising Campaign for the duration and extent of the relevant Advertising Campaign as may be agreed from time to time between the Advertiser and Conferences UK.
11.2 Without prejudice to any other right or remedy available to it, Conferences UK reserves the right to terminate the contract and remove the advertisement from the Website and/or cease any Advertising Campaign at any time for breach of any of the warranties contained in Section 6 above a failure to comply with the notification provisions of clause 3.5 above, non payment of the Service Fee (or any part of it) when due or for any other reason at the absolute discretion of Conferences UK and without obligation to specify its reason.
12 Intellectual Property
12.1 The content of the Website and any Advertising Campaign is protected by copyright and other intellectual property rights. The Advertiser may not reproduce, modify, copy or distribute or use for commercial purposes any of the Materials or content on the Website or content of any Advertising Campaign without written permission from the Company.
13 Applicable Law
13.1 Each Advertiser agrees that these Terms and any dispute arising in any way in relation to the Website or any Advertising Campaign will be governed by and construed in accordance with the applicable laws of England and that the English Courts shall have exclusive jurisdiction in respect of the same.
14 International Use
Conferences UK makes no promise that the Website and/or any Advertising Campaign is appropriate for use for venues outside the United Kingdom and Ireland, and accessing the Website from territories where its contents are illegal or unlawful is prohibited. If you choose to access this site from locations outside the United Kingdom and Ireland, you do so on your own initiative and are responsible for compliance with local laws.
15 General
15.1 In the event that any provision in these Terms is determined to be unenforceable or invalid, such provision shall be severed and the remaining provisions which shall be enforceable to the fullest extent permitted by English Law.
15.2 These Terms represents the entire agreement between Advertiser and Conferences UK relating to the subject matter hereof, and supersedes any prior understanding or agreements regarding the Website or any Advertising Campaign.
PRIVACY POLICY
1. Introduction
1.1 We are committed to safeguarding the privacy of our website visitors and service users.
1.2 This policy applies where we are acting as a data controller with respect to the personal data of our website visitors and service users; in other words, where we determine the purposes and means of the processing of that personal data.
1.3 We use cookies on our website. Insofar as those cookies are not strictly necessary for the provision of our website and services, we will ask you to consent to our use of cookies when you first visit our website.
1.5 In this policy, "we", "us" and "our" refer to Conferences Group. For more information about us, see Section 12.
2. How we use your personal data
2.1 In this Section 2 we have set out:
- (a) the general categories of personal data that we may process;
- (b) the purposes for which we may process personal data; and
- (d) the legal bases of the processing.
2.2 We may process data about your use of our website and services ("
usage data"). The usage data may include your IP address, geographical location, browser type and version, operating system, referral source, length of visit, page views and website navigation paths, as well as information about the timing, frequency and pattern of your service use. The source of the usage data is our analytics tracking system. This usage data may be processed for the purposes of analysing the use of the website and services. The legal basis for this processing is our legitimate interests, namely monitoring and improving our website and services.
2.3 We may process your account data ("
account data"). The account data may include your name, email address, mobile phone number, country of origin and graduation year. The source of the account data is you. The account data may be processed for the purposes of operating our website, providing our services, ensuring the security of our website and services, maintaining backups of our databases and communicating with you. The legal basis for this processing is consent.
2.4 We may process your information included in your personal profile on our website ("
profile data"). The profile data may include your name, telephone number, email address, profile pictures, gender, date of birth, relationship status, interests and hobbies and educational details. The profile data may be processed for the purposes of enabling and monitoring your use of our website and services. The legal basis for this processing is consent.
2.5 We may process your personal data that are provided in the course of the use of our services ("
service data"). The service data may include your name, email address, mobile phone number and educational details. The source of the service data is you. The service data may be processed for the purposes of operating our website, providing our services, ensuring the security of our
website and services, maintaining back-ups of our databases and communicating with you. The legal basis for this processing is consent.
2.6 We may process information that you post for publication on our website or through our services ("
publication data"). The publication data may be processed for the purposes of enabling such publication and administering our website and services. The legal basis for this processing is consent.
2.7 We may process information contained in any enquiry you submit to us regarding our services ("
enquiry data"). The enquiry data may be processed for the purposes of offering, marketing and selling relevant goods and/or services to you. The legal basis for this processing is consent.
2.8 We may process information relating to our customer relationships, including customer contact information ("
customer relationship data"). The customer relationship data may include your name, your employer, your job title or role, your contact details, and information contained in communications between us and you. The source of the customer relationship data is you. The customer relationship data may be processed for the purposes of managing our relationships with customers, communicating with customers, keeping records of those communications and promoting our products and services to customers. The legal basis for this processing is our legitimate interests, namely the proper management of our customer relationships.
2.9 We may process information relating to transactions, including purchases of goods and services, that you enter into with us and/or through our website ("
transaction data"). The transaction data may include your contact details, your card details and the transaction details. The transaction data may be processed for the purpose of supplying the purchased goods and services and keeping proper records of those transactions. The legal basis for this processing is the performance of a contract between you and us and/or taking steps, at your request, to enter into such a contract and our legitimate interests, namely the proper administration of our website and business.
2.10 We may process information that you provide to us for the purpose of subscribing to our email notifications and/or newsletters ("
notification data"). The notification data may be processed for the purposes of sending you the relevant notifications and/or newsletters. The legal basis for this processing is consent.
2.11 We may process any of your personal data identified in this policy where necessary for the establishment, exercise or defence of legal claims, whether in court proceedings or in an administrative or out-of-court procedure. The legal basis for this processing is our legitimate interests, namely the protection and assertion of our legal rights, your legal rights and the legal rights of others.
2.12 We may process any of your personal data identified in this policy where necessary for the purposes of obtaining or maintaining insurance coverage, managing risks, or obtaining professional advice. The legal basis for this processing is our legitimate interests, namely the proper protection of our business against risks.
2.13 In addition to the specific purposes for which we may process your personal data set out in this Section 2, we may also process any of your personal data where such processing is necessary for compliance with a legal obligation to which we are subject, or in order to protect your vital interests or the vital interests of another natural person.
2.14 Please do not supply any other person's personal data to us, unless we prompt you to do so.
3. Providing your personal data to others
3.1 We may disclose your personal data to our insurers and/or professional advisers insofar as reasonably necessary for the purposes of obtaining or maintaining insurance coverage, managing risks, obtaining professional advice, or the establishment, exercise or defence of legal claims, whether in court proceedings or in an administrative or out-of-court procedure.
3.2 We may disclose your personal data to our suppliers or subcontractors, details of which can be obtained by emailing
[email protected] insofar as reasonably necessary for communicating with you and maintaining adequate business records.
3.3 Financial transactions relating to our website and services are handled by our payment services providers, Sage Pay. We will share transaction data with our payment services providers only to the extent necessary for the purposes of processing your payments, refunding such payments and dealing with complaints and queries relating to such payments and refunds. You can find information about the payment services providers' privacy policies and practices at https://www.sagepay.co.uk/.
3.4 We may disclose your enquiry data to one or more of those selected third party suppliers of goods and services identified on our website for the purpose of enabling them to contact you so that they can offer, market and sell to you relevant goods and/or services. Each such third party will act as a data controller in relation to the enquiry data that we supply to it; and upon contacting you, each such third party will supply to you a copy of its own privacy policy, which will govern that third party's use of your personal data.
3.5 In addition to the specific disclosures of personal data set out in this Section 3, we may disclose your personal data where such disclosure is necessary for compliance with a legal obligation to which we are subject, or in order to protect your vital interests or the vital interests of another natural person. We may also disclose your personal data where such disclosure is necessary for the establishment, exercise or defence of legal claims, whether in court proceedings or in an administrative or out-of-court procedure.
4. International transfers of your personal data
4.1 In this Section 4, we provide information about the circumstances in which your personal data may be transferred to countries outside the European Economic Area (EEA).
4.2 The hosting facilities for our website are situated in The Isle of Man and the USA. The European Commission has made an "adequacy decision" with respect to the data protection laws of each of these countries. Transfers to each of these countries will be protected by appropriate safeguards, namely the use of standard data protection clauses adopted or approved by the European Commission.
4.3 You acknowledge that personal data that you submit for publication through our website or services may be available, via the internet, around the world. We cannot prevent the use (or misuse) of such personal data by others.
5. Retaining and deleting personal data
5.1 This Section 5 sets out our data retention policies and procedure, which are designed to help ensure that we comply with our legal obligations in relation to the retention and deletion of personal data.
5.2 Personal data that we process for any purpose or purposes shall not be kept for longer than is necessary for that purpose or those purposes.
5.3 We will retain your personal data for a minimum period of one year and a maximum period of ten years, following the month it was provided to us by you.
5.4 Notwithstanding the other provisions of this Section 5, we may retain your personal data where such retention is necessary for compliance with a legal obligation to which we are subject, or in order to protect your vital interests or the vital interests of another natural person.
6. Amendments
6.1 We may update this policy from time to time by publishing a new version on our website.
6.2 You should check this page occasionally to ensure you are happy with any changes to this policy.
6.3 We may notify you of changes to this policy by email.
7. Your rights
7.1 In this Section 7, we have summarised the rights that you have under data protection law. Some of the rights are complex, and not all of the details have been included in our summaries. Accordingly, you should read the relevant laws and guidance from the regulatory authorities for a full explanation of these rights.
7.2 Your principal rights under data protection law are:
- (a) the right to access;
- (b) the right to rectification;
- (c) the right to erasure;
- (d) the right to restrict processing;
- (e) the right to object to processing;
- (f) the right to data portability;
- (g) the right to complain to a supervisory authority; and
- (h) the right to withdraw consent.
7.3 You have the right to confirmation as to whether or not we process your personal data and, where we do, access to the personal data, together with certain additional information. That additional information includes details of the purposes of the processing, the categories of personal data concerned and the recipients of the personal data. Providing the rights and freedoms of others are not affected, we will supply to you a copy of your personal data. The first copy will be provided free of charge, but additional copies may be
subject to a reasonable fee. You can access your personal data by emailing
[email protected]
7.4 You have the right to have any inaccurate personal data about you rectified and, taking into account the purposes of the processing, to have any incomplete personal data about you completed.
7.5 In some circumstances you have the right to the erasure of your personal data without undue delay. Those circumstances include: the personal data are no longer necessary in relation to the purposes for which they were collected or otherwise processed; you withdraw consent to consent-based processing; you object to the processing under certain rules of applicable data protection law; the processing is for direct marketing purposes; and the personal data have been unlawfully processed. However, there are exclusions of the right to erasure. The general exclusions include where processing is necessary: for exercising the right of freedom of expression and information; for compliance with a legal obligation; or for the establishment, exercise or defence of legal claims.
7.6 In some circumstances you have the right to restrict the processing of your personal data. Those circumstances are: you contest the accuracy of the personal data; processing is unlawful but you oppose erasure; we no longer need the personal data for the purposes of our processing, but you require personal data for the establishment, exercise or defence of legal claims; and you have objected to processing, pending the verification of that objection. Where processing has been restricted on this basis, we may continue to store your personal data. However, we will only otherwise process it: with your consent; for the establishment, exercise or defence of legal claims; for the protection of the rights of another natural or legal person; or for reasons of important public interest.
7.7 You have the right to object to our processing of your personal data on grounds relating to your particular situation, but only to the extent that the legal basis for the processing is that the processing is necessary for: the performance of a task carried out in the public interest or in the exercise of any official authority vested in us; or the purposes of the legitimate interests pursued by us or by a third party. If you make such an objection, we will cease to process the personal information unless we can demonstrate compelling legitimate grounds for the processing which override your interests, rights and freedoms, or the processing is for the establishment, exercise or defence of legal claims.
7.8 You have the right to object to our processing of your personal data for direct marketing purposes (including profiling for direct marketing purposes). If you make such an objection, we will cease to process your personal data for this purpose.
7.9 You have the right to object to our processing of your personal data for scientific or historical research purposes or statistical purposes on grounds relating to your particular situation, unless the processing is necessary for the performance of a task carried out for reasons of public interest.
7.10 To the extent that the legal basis for our processing of your personal data is:
- (a) consent; or
- (b) that the processing is necessary for the performance of a contract to which you are party or in order to take steps at your request prior to entering into a contract,
and such processing is carried out by automated means, you have the right to receive your personal data from us in a structured, commonly used and machine-readable format. However, this right does not apply where it would adversely affect the rights and freedoms of others.
7.11 If you consider that our processing of your personal information infringes data protection laws, you have a legal right to lodge a complaint with a supervisory authority responsible for data protection. You may do so in the EU member state of your habitual residence, your place of work or the place of the alleged infringement.
7.12 To the extent that the legal basis for our processing of your personal information is consent, you have the right to withdraw that consent at any time. Withdrawal will not affect the lawfulness of processing before the withdrawal.
7.13 You may exercise any of your rights in relation to your personal data by written notice to us.
8. About cookies
8.1 A cookie is a file containing an identifier (a string of letters and numbers) that is sent by a web server to a web browser and is stored by the browser. The identifier is then sent back to the server each time the browser requests a page from the server.
8.2 Cookies may be either "persistent" cookies or "session" cookies: a persistent cookie will be stored by a web browser and will remain valid until its set expiry date, unless deleted by the user before the expiry date; a session cookie, on the other hand, will expire at the end of the user session, when the web browser is closed.
8.3 Cookies do not typically contain any information that personally identifies a user, but personal information that we store about you may be linked to the information stored in and obtained from cookies.
9. Cookies that we use
9.1 We use cookies for the following purposes:
- (a) authentication - we use cookies to identify you when you visit our website and as you navigate our website;
- (b) status - we use cookies to help us to determine if you are logged into our website;
- (c) personalisation - we use cookies to store information about your preferences and to personalise the website for you;
- (d) security - we use cookies as an element of the security measures used to protect user accounts, including preventing fraudulent use of login credentials, and to protect our website and services generally;
- (e) advertising - we use cookies to help us to display advertisements that will be relevant to you;
- (f) analysis - we use cookies to help us to analyse the use and performance of our website and services; and
- (g) cookie consent - we use cookies to store your preferences in relation to the use of cookies more generally.
10. Cookies used by our service providers
10.1 Our service providers use cookies and those cookies may be stored on your computer when you visit our website.
10.2 We use Google Analytics to analyse the use of our website. Google Analytics gathers information about website use by means of cookies. The information gathered relating to our website is used to create reports about the use of our website. Google's privacy policy is available at: a href="https://www.google.com/policies/privacy/" target="_blank">https://www.google.com/policies/privacy/.
11. Managing cookies
11.1 Most browsers allow you to refuse to accept cookies and to delete cookies. The methods for doing so vary from browser to browser, and from version to version. You can however obtain up-to-date information about blocking and deleting cookies via these links:
- (a)
https://support.google.com/chrome/answer/95647?hl=en (Chrome);
- (b)
https://support.mozilla.org/en-US/kb/enable-and-disable-cookieswebsite-preferences (Firefox);
- (c)
http://www.opera.com/help/tutorials/security/cookies/ (Opera);
- (d)
https://support.microsoft.com/en-gb/help/17442/windows-internetexplorer-delete-manage-cookies (Internet Explorer);
- (e)
https://support.apple.com/kb/PH21411 (Safari); and
- (f)
https://privacy.microsoft.com/en-us/windows-10-microsoft-edge-andprivacy (Edge).
- 11.2 Blocking all cookies will have a negative impact upon the usability of many websites.
11.3 If you block cookies, you will not be able to use all the features on our website.
12. Our details
12.1 This website is owned and operated by Conferences Group.
12.2 We are registered in England and Wales under registration number 5308243, and our registered office is at Dale House, 35 Dale Street, Manchester M1 2HF.
12.3 Our principal place of business is at Dale House, 35 Dale Street, Manchester M1 2HF.
12.4 You can contact us:
- (a) by
post, to the postal address given above;
- (b) by telephone, on 0845 351 8261; or
- (c) by email, using
[email protected]